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Archiving Projects in Jira

Introduction

Archiving projects in Jira is an essential task for managing the lifecycle of projects. Archiving old or completed projects helps in maintaining a clean working environment and improves the performance of your Jira instance. This tutorial provides a comprehensive guide on how to archive projects in Jira, from start to finish.

Prerequisites

Before you begin archiving projects in Jira, ensure that you have the following prerequisites:

  • Jira Administrator privileges
  • Access to the Jira instance
  • Knowledge of the projects to be archived

Step 1: Accessing the Project Settings

To start archiving a project, navigate to the project settings:

  1. Log in to your Jira instance.
  2. From the top navigation bar, select Projects and then choose the project you want to archive.
  3. Once in the project, click on Project settings from the left-hand sidebar.

Step 2: Archiving the Project

Within the project settings, follow these steps to archive the project:

  1. In the project settings menu, scroll down and select Archive project.
  2. Jira will prompt you to confirm the action. Click Archive to proceed.

Example:

Let's say you have a project named "Website Redesign". To archive this project, navigate to the project settings and select Archive project from the menu. Confirm the action by clicking Archive.

Step 3: Verifying the Archived Project

After archiving a project, it's important to verify that the project has been successfully archived:

  1. Go to the Projects dropdown menu.
  2. Select View all projects.
  3. Switch to the Archived tab to see the list of archived projects.
  4. Ensure that your project is listed in the archived projects.

Example:

After archiving the "Website Redesign" project, navigate to the View all projects page and switch to the Archived tab. You should see the "Website Redesign" project listed there.

Step 4: Unarchiving a Project

If you need to restore an archived project, Jira provides an option to unarchive it:

  1. Navigate to the Projects dropdown menu and select View all projects.
  2. Switch to the Archived tab.
  3. Find the project you wish to unarchive and select Unarchive.
  4. Confirm the action to restore the project to its active state.

Example:

To unarchive the "Website Redesign" project, go to the View all projects page, switch to the Archived tab, locate the project, and click Unarchive. Confirm the action to restore the project.

Best Practices

Here are some best practices to follow when archiving projects in Jira:

  • Regularly review and archive completed or inactive projects to keep your Jira instance clean and efficient.
  • Communicate with your team before archiving a project to ensure that no active work is being done.
  • Use descriptive names and documentation for archived projects to make it easier to find and unarchive them if needed.

Conclusion

Archiving projects in Jira is a straightforward process that helps maintain an organized and efficient workspace. By following the steps outlined in this tutorial, you can easily archive and manage your projects in Jira. Remember to follow best practices and regularly review your projects to keep your Jira instance running smoothly.