Sharing and Subscribing to Filters in Jira

Introduction

Filters in Jira help users to save their search queries and reuse them. Sharing these filters and subscribing to them allows teams to stay updated with the relevant issues and tasks. This tutorial will guide you through the steps to share and subscribe to filters in Jira.

Creating a Filter

Before sharing or subscribing to a filter, you need to create one. Follow these steps:

1. Navigate to the Issues menu and select Search for issues.
2. Use the search bar or JQL (Jira Query Language) to define your search criteria.
3. Click on the Save as button.
4. Provide a name and description for your filter, then click Submit.

Sharing a Filter

Sharing a filter allows other users to view and use it. Here’s how you can share a filter:

1. Go to the Filters menu and select View all filters.
2. Find the filter you want to share and click on its name.
3. Click on the Details button.
4. In the Shares section, click Edit.
5. Select who you want to share the filter with (e.g., specific users, groups, or project roles).
6. Click Add and then Save.

Subscribing to a Filter

Subscribing to a filter allows you to receive email notifications about the filter's search results. To subscribe to a filter:

1. Go to the Filters menu and select View all filters.
2. Find the filter you want to subscribe to and click on its name.
3. Click on the Details button.
4. In the Subscriptions section, click Subscribe.
5. Define the subscription details, such as frequency (e.g., daily, weekly) and the recipients of the email notifications.
6. Click Subscribe to confirm.

Managing Filter Subscriptions

You can manage your filter subscriptions by navigating to:

1. Go to your Profile and select Manage filters.
2. Click on the Subscriptions tab to view all your subscriptions.
3. From here, you can edit or delete your subscriptions as needed.

Conclusion

Sharing and subscribing to filters in Jira is a powerful way to keep your team informed and up-to-date with the latest issues and tasks. By following the steps outlined in this tutorial, you can efficiently manage and utilize filters to enhance your workflow.