Global Permissions in Jira

Introduction

In Jira, permissions are a crucial aspect of ensuring that users have appropriate access to the functionalities and data they need. Among various types of permissions, Global Permissions are essential as they apply across the entire Jira instance. This tutorial will guide you through understanding and managing Global Permissions in Jira.

What are Global Permissions?

Global Permissions are permissions that apply to the entire Jira instance, rather than being limited to specific projects. These permissions control high-level administrative functions and access to global features.

Examples of Global Permissions include:

• Jira System Administrators
• Jira Administrators
• Browse Users
• Create Shared Objects
• Manage Group Filter Subscriptions

Accessing Global Permissions

To manage Global Permissions in Jira, follow these steps:

1. Log in to Jira as an administrator.
2. Click on the Settings (gear) icon in the top-right corner.
3. Select System from the dropdown menu.
4. In the left-hand sidebar, under Security, click on Global permissions.

Managing Global Permissions

Once you have accessed the Global Permissions page, you will see a list of all available global permissions along with the groups that currently have those permissions.

To add a group to a global permission:

1. Find the permission you want to modify.
2. Click on the Add link next to the permission.
3. Select the group you want to add from the dropdown list.
4. Click Add to confirm.

To remove a group from a global permission:

1. Find the permission you want to modify.
2. Click on the Delete link next to the group you want to remove.
3. Confirm the deletion if prompted.

Understanding Specific Global Permissions

Here are some of the key global permissions you might encounter:

Jira System Administrators

This permission grants users full access to all administrative functions in Jira, including system configuration and user management.

Jira Administrators

This permission allows users to perform most administrative functions, but does not include some high-level system configuration tasks.

Browse Users

This permission allows users to view other users' profiles and search for users in the system.

Create Shared Objects

This permission allows users to create filters and dashboards that can be shared with other users.

Manage Group Filter Subscriptions

This permission allows users to manage filter subscriptions for groups, enabling automated email notifications based on filter criteria.

Best Practices

When managing global permissions, it's important to follow best practices to ensure security and efficient administration:

• Least Privilege: Only grant permissions that are necessary for users to perform their roles.
• Regular Reviews: Periodically review global permissions to ensure that they are still appropriate.
• Document Changes: Keep a record of any changes made to global permissions for auditing purposes.
• Group Management: Use groups to manage permissions rather than assigning permissions to individual users.

Conclusion

Global Permissions in Jira are a powerful tool for managing access and administrative functions across the entire instance. By understanding how to manage these permissions effectively, you can ensure that your Jira environment is secure and that users have the access they need to perform their roles.